The agreement that governs your use of Bid Reasoner. Last updated: June 1, 2026.
Draft for review. These Terms are a working draft shared for transparency during our pilot. They have not yet been reviewed by legal counsel; Bid Reasoner, Inc. will finalize them before general availability. A signed order or pilot agreement, where one exists, controls over this draft. Questions: alex@bidreasoner.com.
These Terms of Service ("Terms") are a binding agreement between you and Bid Reasoner, Inc. ("Bid Reasoner", "we", "us") and govern your access to and use of the Bid Reasoner web application and related services (the "Service"). Please read them carefully.
By creating an account or using the Service, you agree to these Terms. You must be at least 18 and authorized to act for the company you represent. The Service is for two groups: authorized team members of general-contractor customers, and the subcontractors a customer invites to bid. If a separate written agreement (for example a pilot or order form) exists between your company and us, that agreement controls where it conflicts with these Terms.
Bid Reasoner helps general contractors collect, normalize, and analyze subcontractor bids and produce comparisons, recommendations, and award documents. The Service is a decision-support tool. It does not make procurement decisions for you. You remain solely responsible for all bid evaluations, award decisions, contracts, and communications, and for verifying any output before relying on it.
You agree not to:
You and your subcontractors retain ownership of the documents, bids, and other content submitted to the Service ("Your Content"). You grant us a limited license to host, process, and display Your Content solely to provide and improve the Service for you — including sending it to our AI subprocessor to read and analyze it as described in our Privacy Policy. You represent that you have the rights needed to submit Your Content and to grant this license.
The Service uses artificial intelligence to read documents and analyze bids. AI output is provided "as is", may be incomplete or incorrect, and must be reviewed by a qualified person before you rely on it. Bid Reasoner does not provide legal, financial, engineering, or other professional advice, and AI output is not a substitute for your own professional judgment. You are responsible for any decision you make using the Service.
Subcontractor pricing and bid details are confidential. The Service is built to keep each customer's data isolated and to keep one subcontractor's submission from being visible to other subcontractors. You agree to handle confidential information you access through the Service — including competing bids — only for the purpose of evaluating and awarding the relevant package.
Fees, if any, are set out in your order form or pilot agreement. During a no-charge pilot, the Service is provided free of charge and may change or be discontinued. [Pricing and payment terms to be finalized.] Subcontractors are never charged to view a package or submit a bid.
The Service is provided "as is" and "as available," without warranties of any kind, whether express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or that AI output will be accurate or complete.
To the maximum extent permitted by law, Bid Reasoner will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, or data, arising from your use of the Service. Our total liability for any claim relating to the Service is limited to the amount you paid us for the Service in the 12 months before the claim (or, during a no-charge pilot, US $100). You agree to indemnify us against claims arising from Your Content or your misuse of the Service. [Final caps and carve-outs to be confirmed with counsel.]
These Terms apply while you use the Service. You may stop using the Service at any time, and we may suspend or terminate access if you breach these Terms or to protect the Service or its users. On termination, your right to use the Service ends; sections that by their nature should survive (for example confidentiality, disclaimers, and liability) will survive.
These Terms are governed by the laws of the State of Delaware, without regard to its conflict-of-laws rules, and the state and federal courts located there will have exclusive jurisdiction over disputes, except where applicable law provides otherwise.
We may update these Terms as the product evolves; material changes will be reflected by a new "last updated" date and, where appropriate, notice to customers. Continued use after an update means you accept the revised Terms. Questions: alex@bidreasoner.com.
See also our Privacy Policy.